HomeArticlesStorage of documents and archives

Storage of documents and archives

Service

The vast majority of documents that are required for a company to work every day exist in electronic form or do not take up much space on the shelves in the office. However, many contracts, certificates and other papers with signatures and checks must be printed, and the need to store them for several years is formalised at the legislative level. Sooner or later, a lot of such papers accumulate and the question arises of the archival storage of documents. In case of disputes or claims you may need them, and in order to protect the interests of your company, it is required to make sure that the papers are systematized and stored in optimal conditions.

Self Storage service of SpaceHub offers its services for storing documents in the archive. All our rooms are perfect for storing papers in their original form. Temperature and humidity are automatically controlled by a modern climate control system. Due to regular wet cleaning and a well designed ventilation system, dust does not accumulate in the warehouses and there are no foreign odors. You can rent one or several boxes for storing documents for any period. We recommend that you pack all papers in boxes, label them with the date and type, and if necessary, we are ready to help with the correct organization of your documentation.

Why pay for document storage?

Keeping documents in storage allows the company to solve several problems at the same time:

Reduce monthly expenses. Renting office space is significantly more expensive than renting a warehouse, so storing archived papers in a box gives you the opportunity to save money.
Increase the efficiency of your employees. This is possible due to the proper organization of the workspace and reduction of the non-core workload.
Eliminate risks in working with documents. Storing documents in the warehouse means that only you and those employees to whom you give the individual alarm code will have access to them. This removes the risk of disclosure of confidential information or destruction of important papers. It also reduces to zero the risk of fire and other threats. All warehouses of SpaceHub have a modern fire protection system, concealed wiring, sealed sockets, protection from flooding.
Use the office rationally. Renting document storage boxes frees up additional office space that can be used for key business tasks.

Still not sure what unit size you need?

Small units are the best option to store valuables you might want to keep from theft or water damage when you are in vacation or business trip, or personal belongings you don’t need at the moment.

Usually they store:

‐ tires
‐ sport equipment
‐ home appliances

‐ baby stuff
‐ household items
‐ cottage equipment

SpaceHub facilities addresses

Rent a self storage unit for a unique price right now

Tallinn

Dubai

Still have questions?

How do I get started?

To rent a storage unit, please register on the Spacehub app, choose the plan that best meets your needs, and proceed with the payment.

Need Assistance? Our dedicated customer care team is here to help you select the ideal unit and assist with setting up your account. Please feel free to reach out to us via WhatsApp at +372 5376 8043, email at support@spacehubstore.com, or call our toll-free numbers at 800 012 00 26 (for Dubai) and 372 600 29 09 (for Tallinn).

Can I visit the storage unit before renting?

To ensure you have the best experience viewing our storage units, you’ll need to use our app. You can download it here: App Store or Google Play.

Steps to Access the Storage Unit:

Verification: Complete the verification process within the app.
Select Storage: Scroll down and select Guest Access to select the desired unit.
Choose Unit Size: Select the size of the unit you’re interested in. (Note: Units with the letter “a” after the number are located on the second level.)
Visit the Storage: Once selected, your access will be valid for 24 hours.

⚠️ Important: To ensure full access to the storage and unit:

For iOS users: Please make sure Bluetooth is enabled.

For Android users: Please enable Bluetooth. Additionally, go to APP settings and manually allow:

Location
Nearby devices

How much space do I need?

Spacehub storage units come in a range of sizes, starting with boxes at 1 m³, and up to 15 m² in the UAE and 7 m² in Estonia. Please refer to the guidance on our homepage, or feel free to contact our support team. Share your storage needs with us, and we’ll assist you in selecting the ideal unit size.

What are the storage conditions like?

Our storage facilities in the UAE are consistently kept at a stable temperature of 24-25 degrees Celsius, with air conditioning operating 24/7 to ensure a warm and dry environment. While there is no AC in our storage facilities in Estonia, we do keep temperature above 0°C in winter via heating.

All our facilities feature a modern ventilation system and are cleaned regularly, so they’re free from dust and unwanted odors.

We do not store food items at our facility, which minimizes the risk of insects and rodents. Additionally, we conduct regular pest control measures to ensure a clean and safe environment.

Your items will be stored in conditions as comfortable as your own home.

What security measures do you have?

Electronic access system. Gates and all units are securely locked, with access granted only to the customer or their authorized representative.

24/7 video surveillance. We have round-the-clock video surveillance, both inside and outside the storage units. Our security team is always on watch. Additionally, the compound in Ali Gargash is guarded by Belhasa Security 24/7.

We do not provide insurance, but you have the right to insure the contents of the unit with any insurance company of your choice.

What is prohibited to store?

For the safety of all our clients, certain items are prohibited from storage in our facilities. Goods, as described below, are expressly forbidden.

Toxic and radioactive matters
Smoldering or smelly materials
Highly inflammable materials and liquids
Items prohibited for possession in the United Arab Emirates Weaponry and explosive matters
Money and security papers
Food
Flora and fauna species
Drugs and medicine in any form

Please note: By signing the rental agreement, you acknowledge and accept these conditions and take full responsibility for the contents of your storage unit.

How long can I rent a unit for?

You can rent a storage unit for any period starting from 1 month up to 11 months. Our contract operates on an open-ended basis, automatically renewing each month until it’s Terminated via App or self -service.

Although the minimum rental period is one month, you are welcome to use the unit for a shorter duration. Please note, however, that the full monthly rate will still apply regardless of the length of use.

How can I pay for my storage unit?

There are 3 payment options in the UAE: payment link in your app, bank transfer to our account, or cash deposit via FAB ATM.

There are 2 payment options in Estonia: payment link in your app, or bank transfer to our account.

Can I change the unit size later?

Yes. We understand that your space requirements may change over time. Should you need to change to a larger or smaller unit, even after moving in, we are here to assist you. Please don’t hesitate to reach out to our support team for assistance.

Can I share access to my unit with others?

Yes. To share access with your family or trusted people, please follow these steps. You can manage and remove access at any time through your App.

Open your App and scroll down slightly to find the option to share access.
Enter the name and full phone number (including the country prefix) of the person you wish to grant access to.
The recipient will need to download our app, log in with their phone number, and configure the necessary settings based on their phone’s operating system (iOS or Android).

⚠️ Important: To ensure full access to the storage and unit:

For iOS users: Please make sure Bluetooth is enabled.

For Android users: Please enable Bluetooth. Additionally, go to APP settings and manually allow:

Location
Nearby devices

Looking for a place to store you stuff?

Fill in the application form and our operators will contact you the soonest

By clicking «Send the request» button, you are providing your consent for processing and further storage of your personal data in accordance with personal data processing policy